AGM 2014 old


Downloads: Constitution | AGM Minutes | AGM Agenda | Proposals | Accounts

NOTICE OF ANNUAL GENERAL MEETING - In accordance with Clause 32 of the Constitution, notice is hereby given that the Annual General Meeting of Halifax and Huddersfield IVC will be held on October at the // business commencing 8 pm

Annual General Meeting and Social Evening -

Booking Arrangements

We have a change of venue for this year's AGM, and will be returning to the ??.


The evening kicks off with a buffet at 7 pm, comprising a selection of hot and cold dishes and light dessert. This is followed by the main business of the meeting, starting around 8 pm, with time afterwards to chat, relax and enjoy the comfortable surroundings of the private function room.


Cost and Booking: To ensure as many members as possible can attend, the total cost of £10 for the buffet will be subsidised by 50%, which means you pay only £5 for the full evening! There is no charge if you come for the AGM only, at 8 pm.


Cheques should be made payable to Halifax and Huddersfield IVC and sent to: The Secretary. You can phone with any queries. Please try to book by the end of September.



Business Preview and Request for Committee Nominations


A full agenda will follow, but to whet your appetite, here are just some of the issues we shall be discussing ….


Activity Exchange: Our IT sub-committee are currently considering implementing this facility for on-line posting and viewing of events for those with computer access. Provision would be made for those without access to a computer. Details have not yet been finalised, but we would like to give members a sneak preview and short demonstration of how it might work. We would also welcome your feedback.


Nominations to Committee: Those members currently holding the following committee posts will automatically retire, having completed 3 years in office:


Publicity Officer

Membership Secretary



Nominations to these and any other committee posts (see 'Quick Guide' below) are now invited and should be made on the official nomination form available from the Secretary (Janet Winn) or Chair (Sylvia Revell). Do get in touch if you think you can help.


Subscription Rates: For the first time last year we offered members a choice of postal membership or e-membership, with rates more accurately reflecting the costs involved. As always at the AGM, we shall be reviewing these rates in the light of the budget and current costs.


Quick Guide to Committee Posts

(the final bit!)


If you're bemused by names such as 'ALO' and 'Member without Portfolio', read on for a quick guide:


Chair: Provides leadership and ensures the general smooth running of the club.


Secretary: Takes minutes at meetings and deals with any correspondence.


Treasurer: Looks after our money and makes sure the books balance! Prepares annual accounts and forecast for the AGM, so we can see where our money goes and how much we need.


Membership Secretary: Responds to membership enquiries and tracks membership renewals. Circulates the monthly newsletter to current postal and e-members.


Publicity Officer: Seeks out any opportunities for promoting our club, such as local newspapers, posters, leaflet distribution and displays.


AIVC Liaison Officer ('ALO'): Liaises with the national organisation (AIVC) and other clubs. Often attends national conference.


Webmaster: Maintains the club's website. This role is likely to expand in the future as we venture further into the world of IT! (We may have to re-think the name too.)


Bulletin Editor: Collates diary events, reports, etc, into an attractive monthly newsletter for circulation to members. This role is likely to undergo some change as we move to more on-line approaches. (We'd also like to change the official name in the Constitution to 'Newsletter Editor').


Events Co-ordinator: Holds and maintains the club's diary, encouraging contributions and ensuring an even spread of events throughout the month. Again, some changes to this role are anticipated.


Officer Without Portfolio: No specific duties but contributes to discussions and assists committee as needed.


In addition, committee members are expected to attend committee meetings every two months, and assist where possible with hosting on Wednesday nights.