Elections to Committee
Elections to Committee (view|download nomination form)
In accordance with the Club's constitution, all committee posts become vacant at the AGM. Committee members may serve for a maximum of 3 years after which period they must step down. Please read the details of the committee posts below and if you are willing to be on the committee please contact a current committee member as soon as possible. Your involvement on the committee would include attending meetings once every 7 to 8 weeks, helping with the general planning of major events organised by the committee during the year and occasionally "hosting " Club Night to welcome new members who may attend.
Chairperson: Chairing meetings, co-ordinating special activities, representing the Club at AIVC Conference and trying to get to know everyone!
Secretary: Taking minutes at meetings (including at the AGM), dealing with general correspondence. Access to word processing facilities is a definite advantage.
Treasurer: Maintaining the Club's accounts, the preparation of financial statements (actual, budget and forecast) and reporting the financial affairs of the Club to the committee and to members at the AGM. Good numeracy essential but need not be an accountant!
Publicity Officer: Liaison with local media, (principally newspapers), design of publicity material (posters, flyers, etc).
Membership Secretary:Maintaining the list of Club members, dealing with enquiries from prospective members, sending out membership information packs, issuing subscription reminders. Collecting the monthly bulletin from the printers and distributing to members by hand (at Club Night) or by post.
Bulletin Editor: Collates information (events, notices, reports, etc) for the bulletin from the bulletin diary, members' e-mails and (occasionally) telephone messages. Prepares the monthly bulletin using Microsoft Publisher software and delivers a final draft to the printers by the print deadline date.
A.L.O.: The A.L.O. (Association Liaison Officer) liaises with AIVC and other clubs, disseminates information from them and promotes (on a selective basis) our club with other clubs . Attendance at AIVC conference is helpful but not essential.
Webmaster (new post): Responsible for the development and maintenance of the Club's website in accordance with the Committee's directions.
Events Co-ordinator: Holds and maintains the Club diary. Advises event organisers of potential conflicts of dates. Attends Club Night wherever possible.
Ex-Officio: Committee member without specific portfolio, assists other committee members wherever possible.