Organising a Club Event

Occasionally we like to give out some guidelines on how to organise an event for the Club and the start of a new year is probably as good a time as any. So here goes…

• Plan ahead - the deadline for entering events in the following month is usually around the middle of the current month and is highlighted as the Bulletin Deadline in the bulletin. Late entries can sometimes be accepted by e-mail to the Bulletin Editor but usually no later than the Friday after the deadline date (an extra two days).

• Think of something you like doing and would like to share with other people. It helps to write down the wording as it will appear in the bulletin. This should include the date, time, venue and cost together with contact name, phone number - and email address if appropriate, plus any other information you think will be helpful. A booking deadline is necessary if you need to be sure of final numbers in advance, e.g. for booking tickets. In the unlikely event of there being no takers, you are justified in cancelling the event if you have had no bookings by that date.

• Once you have all the information to hand, telephone the Events Co-ordinator (see page 12) with the details or come to any Club Night and write the entry yourself in the Club Diary. Events that miss the absolute bulletin deadline can be emailed to the Webmaster for the web site and the Bulletin Editor for Activity Exchange, however do try to avoid this situation wherever possible by always planning ahead.

• Then generally "sell" your event to other members and encourage and cajole them into attending it!

So those are the basics of organising a club event. Now you can start to plan your event and help to make the Club a successful one. Remember that all events are put on by the members for the members.